Secretary Report for 05 August 2003
Andrew Slusar, Secretary

The meeting was called to order by the President at approximately 7:00PM. It was determined that sufficient representation of the executive board was present for a quorum for voting on issues raised.

1. The July 2003 minutes were not available due to the absence of the Secretary last month.

2. The Treasurer’s report was presented by Henry McQueen. The Treasurer reported some bills still had not been received relating to expenses surround the Autocross event. The club’s funds are slightly ahead of last year at the same time. There are several social events coming up through the end of the year and if expenses are watched closely the club should break even between income and expense for the year. The questionnaire from the IRS regarding the club’s activities as it relates to a non-profit organization has been completed and returned to the IRS.

3. The Membership report was not presented due to the absence of the Membership Chairperson.

4. The Social Committee report was presented by Ed Kriens. There were currently eight people signed up so far for the go-carting event on August 16th. The question of how much the club will subsidize the event was reviewed and cost to members and guest was confirmed. The Crab Feast scheduled for September 21st is getting a slow response from members. The event will be highlighted more in the upcoming newsletter. The Social Chairperson also reported that a book signing by Karl Ludwigsberg will be held at Stoddard Porsche in Willoughby, Ohio.

5. The Newsletter/Web report was presented by Don Hollway. Mark Bolt, Autocross Chairperson, will provide the newsletter editor with an article about the Pittsburgh Vintage Grand Prix.

6. The Tech report was presented Scott Hoaglund. The date listed for the Fall Tech Session at Autohaus Lancaster was incorrect in the last newsletter and will be corrected for the next issue. No new information has been received from AC Racing’s desire to host a future tech clinic.

7. The Autocross report was presented Mark Bolt. The Autocross Chairperson reported that a new desk was being made for use at autocross events. A better white board to display run times would be beneficial. A detailed cleaning of the autocross trailer will be performed.

8. The Driver’s Ed report was presented by Steve Baun. A fall Driver’s Ed is being pursued for either September or October. Attendance is expected to be lower for the final event of the year and the event may be adjusted to be more casual depending on the turnout. A PCA Zone 1 driver’s ed event is tentatively scheduled for October at Pocono International Raceway hosted by the Metro New York region.

9. Charity events: Mark Bolt reported that the date for the Polo event will be September14th. Porsche Only parking will be provided at the event. Other regions are being notified in addition to the advertisement in the newsletter.

10. Other business: Club logo items: Andrew Slusar, Jr., Secretary, presented the cost list for selected items to the executive board and recommendation on final cost to members. A motion was offered and approved to proceed with securing the services of Xtreme Stitches of Hershey, PA to produce logo items for the membership.

Club Officers: The time is getting close for nominations for next year’s club officers. Volunteers are being solicited and attendees to the meeting were reminded to canvas known members. The offices that will be coming open are only positions on the executive board. Committee chairpersons are appointed and those positions will not be open to general voting. A sign-up sheet for interested members will be provided at the Crab Feast in September.

Swap Meet outsourcing: There was lengthy discussion on the topic of turning over the annual Swap Meet to a management company. The overall theme was to question what the board envisioned the direction of the club to be. The Swap Meet provides the means to subsidize the various events held throughout the year for the benefit of the membership. A contraction of the Swap Meet would impact all other events planned during the year. However, the overhead of paying a management company would mean the Swap Meet would have grow to maintain the same level of income to the club to support other events. Various ideas and opinions were expressed including having the executive board layout and approve a 3 or 5 year plan on the direction of the club to assist in determining the size and scope of the Swap Meet. Further discussion on the topic will be done inside the executive board and at future monthly board meetings.

11. The meeting was adjourned at approximately 9:20PM.