Secretary Report for 10 June 2003
Andrew Slusar, Secretary

The meeting was called to order by the President at approximately 7:04PM. It was determined that sufficient representation of the executive board was present for a quorum for voting on issues raised.

1. The May 2003 minutes were reviewed and accepted with corrections.

2. The Treasurer's report was presented by Henry McQueen. The Treasurer reported some bills had not been received relating to expenses surround the Swap Meet. Overall it appears that the club almost broke even on the Swap Meet even though total receipts were down from the previous year. Initial estimates for the remaining events planned for the year so far indicate a expenses will be greater than income. The Treasurer will be working with committee chairpersons to keep costs down. Federal Tax filing was completed but the filing fees were higher than anticipated.

3. The Membership report was presented by Curt Stauffer. The region has a total of 331 members with 8 new members, and one member transferring out of the Region. Two members also renewed their membership. The Membership Chairperson reported a low turnout for the new member luncheon. He also reported that the membership has grown in the York and Lancaster areas over time. He suggested considering holding future events in those areas and possibly rotating events to provide easier access for the dispersed membership. Sandy Antonucci and Al Peinhardt voluntered to explore other locations for events but nothing specific at this time.

4. The Social Committee report was presented by Ed Kriens. A day of go-carting is planned for August 16th. Several facilities within the Region's area were investigated and Allen's Speedway in Hanover was identified as the best facility for the event. The event will be open to other regions on a space available basis and the estimated cost for members will be $20 per go-cart. The Social Chairperson reported that the menu for the September Crab Feast will be adjusted to better suit the membership based on the results of last year's event.

5. The Newsletter/Web report was presented by Don Hollway. The Newsletter Editor announced he would explore changing the layout of the Region's newsletter to help contain costs. He will look at the use of graphics and the overall layout to see if printing costs could be reduced without detracting from newsletter.

6. The Tech report was presented by Lois Kreins. The fall tech session is planned for October 18th at Autohaus Lancaster. The Tech Chairperson is working with Autohaus Lancaster to firm up the day's schedule which will include a tour of the museum located in the lower level of the Autohaus facility.

7. The Autocross report was presented Steve Baun. The Autocross Chairperson reported that the autocross events have so far been profitable for the club. The new equipment obtained earlier this year is working very well and has contributed in providing a more enjoyable experience for the attendees. The chairperson also reported that an electronic timing/scoring board would be useful for autocross events and provide attendees with quicker and easier displays of their times. The Vice President volunteered to look into used equipment that may be suitable. New insurance forms for driving events were received from National and will be used for all future events.

8. The Driver's Ed chairperson did not have anything to report.

9. Driving events: The caravan to Summit Point on May 17th to attend the Brian Redman Jefferson 500 went well with only a few sprinkles encountered. The Vice President provided an article for the newletter recapping the event. The Italian Festival is June 15th in Wilmington, Delaware and the caravan of attendees will be leaving at 3PM versus 10AM. The Pittsburgh Vintage Grand Prix will be on July 19th. Lunch and a corral will is being provided by the Pittsburgh chapter of the PCA.

10. Charity events: The date for the Polo event in September will either be the 7th or the 14th. Additional information on the event will be posted on the club's web site as it becomes available.

11. The Swap Meet report was presented by Steve Baun. Extended discussions between the Swap Chairperson and Hershey Entertainment were held due to the difficulties induced by Hershey Entertainment during the Swap Meet which resulted in reduced gate revenue and traffic problems. A substantial reduction in fees was obtain from Hershey Entertainment. Contracts for the Swap Meet for the next two years were also discussed. The Swap Meet for 2005 will be moved to the Giant Center. Difficulties with the club's radios were corrected and new batteries obtained.

12. The Vice President report was presented by Joe Rausa. The donation to the 4 Diamonds charity from proceeds from the Swap Meet had yet to be delivered. 13. Corrections/additions to the calendar of events: The Italian Festival for June 15th starts at 4PM. Therefore, the caravan will depart at 3PM versus 10AM. The fall Tech Session will be held on October 18th at Autohaus Lancaster.

14. Other business: Discussion was held regarding forming a management committee to assist in the duties surrounding the annual Swap Meet. A suggestion was made to hire an outside management company to organize, oversee and run the Swap Meet. Further discussion on this topic will continue at subsequent board meetings.

15. The meeting was adjourned at approximately 9:02PM.