Secretary Report for 4 Feb 2003
Andrew Slusar, Secretary

The meeting was called to order by the President at approximately 7:05PM. It was determined that sufficient representation of the executive board was present to form a quorum for voting on issues raised.

Secretary’s report:
Andrew Slusar, Secretary
The January 2003 minutes were reviewed and accepted.

Treasurer’s Report:
Henry McQueen, Treasurer
The Treasurer's report was presented by Henry McQueen. He explained the apparent discrepancy of expenses incurred in 2002. The 2001 holiday party was billed and paid in 2002; the 2002 holiday party was also billed and paid in 2002. Swap meet is approximately 60 to 70% of club income; all other events are subsidized. A call for remaining budget estimates from event chairpersons was made.

Membership Committee:
Curt Stauffer, Chairman
Membership report was not provided due to absence of Membership Chairperson.

Social Committee:
Ed Kriens, Chairman
Approximately 15 members attended the January Fine Dining event, some of which were new members. Next event is the art exhibit and dinner; call for RSVP. Preparations for the German Party are complete. Over 20 people have reservations for the NYC bus trip in April.

Website/Newsletter:
Don Hollway, Webmeister/Editor
Banner ads are doing well with a fair amount of new interest in advertising. The web page is generating approximately 500 hits/week. Verbal confirmations have been received from existing advertisers in the Newsletter for continued advertising. Don offered a question to the floor in response to inquiries he received regarding voting for the new logo. After discussion a motion to limit voting to a single vote for each member was offered and passed.

Tech Committee:
Scott Hoaglund, Chairman
All preparations for the Tech Session on March 15th are completed. Some minor details remain but nothing of consequence. The agenda for the day will appear in the next newsletter. Volunteers to aid parking would be appreciated. A model line up of member Porsches was discussed.

Autocross Committee:
Mark Bolt, Chairman
Steve Baun provided details on the parking lots at the Harrisburg East Mall which are under consideration to augment the parking lot at Hershey Park. The upper lot's surface is not suitable for autocross events. A smaller lot consisting of 213 space is available but may be too confining. Efforts to obtain suitable space will continue. Steve offered a question in response to inquiries he received regarding extending invitations to other PCA regions members for our autocross events. After discussion a motion to extend invitations to other PCA regions to our autocross events was offered and passed.

Driver Ed:
Steve Baun, Chairman
Steve has contacted the Niagara Region concerning 15 spaces for the June 2-3 event at Watkins Glen. Steve will pursue the Northeast Region's offer to invite our members to their track events.

Swap Meet:
Steve Baun, Chairman
All actions are proceeding well. Obtaining primary sponsors is going slow due to general business slow downs causing cut back in advertising budgets. A set of tires will be available for raffle for the event. A booth to sell items for members that volunteer to assist with parking and other activities will be provided. Details will be forthcoming. A trolley will run between the Swap Meet and the Hershey Hill Climb so both events can benefit from visitors.

Vice President:
Joe Rausa, Vice President
The VP Report was not presented due to the absence of Joe Rausa.

Old Business:
By-laws: Joe Rausa and Henry McQueen have done some reviewing of the by-laws and have passed some recommended modifications to some board members for additional comment. Further review and reconciliation of the by-laws with PCA by-laws will be done by a volunteer committee.
Logo Contest: All entries and ballots will be in the February 2003 newsletter in addition to being available on the web site. Ballots will be provided to the Membership Chairman to verify voters membership status. Ideas for rewards to the winning designer will be discussed at the March 2003 meeting.
Member Survey: The Membership Chairperson was absent so discussion was held for a later meeting.
Newsletter Delivery: Open discussion was held on delivery methods of the newsletter. The club will always publish a hard copy newsletter; however, members do have the choice to receive an email message with a link to the current newsletter on the web site in lieu of a hard copy newsletter to help reduce the costs to the club.

The meeting was adjourned at approximately 8:50PM.