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January 7, 2003
Sun Motorcars, Camp Hill
Meeting called to order by Lois Kriens, President, approximately 7PM.
Treasurer's Report:
Henry McQueen, Treasurer
Treasurer reported difficulty loading the software package, Quick Books. The application was previously registered by the former Treasurer and cannot be re-registered to the new Treasurer without assistance from the manufacturer. The version of the application is no longer supported by the manufacturer, therefore, completion of the installation cannot be performed. A motion was presented and passed to purchase an updated version of Quick Books for the Treasurer.
Secretary’s report:
Andrew Slusar , Secretary
No report
Membership Committee:
Curt Stauffer, Chairman
Planning new member questionnaire
President’s report
:
Lois Kriens, President
The president opened discussion regarding the club’s by-laws and the need to update them. A question was raised about the naming of the monthly meetings; the meetings have been referred to as Membership meetings, however, the current by-laws state either 10 members or 20% of the membership must be in attendance in order for issues to be voted upon. If meetings were referred to as Board meetings, then only club officers would be permitted to vote. However, the club exists for the benefit of the members and all members are welcome and encouraged to attend. The general consensus was to keep referring to the meetings as Membership meetings to promote member participation in discussions but to announce to all attendees that while all input is welcome and helpful, actual voting will be by board members only.
The vacant Board of Directors position will be filled by Tim Harney. Tim was the only nominee for the position and the motion to appoint him to the board was approved.
The need to redesign the club’s logo was discussed. Manny Alban, PCA Zone 2 Representative, provided a background of the issue and confirmed the need to remove the trademark Porsche logo from the club’s logo. The President presented a Letter to the Editor stating the position that the logo need not be modified. The President presented a reply to this letter followed by discussion. A motion was made and approved to release the reply to the letter and publish the reply in the newsletter.
Social Committee:
Ed Kriens, Chairman
General discussion of upcoming events presented. The Social director will be looking for someone to assist in the duties during the year who will eventually assume full duties next year.
Website/Newsletter:
Don Hollway, Webmeister/Editor
Discussed the possibility of rehosting the web site with another company. The rehosting would provide some additional capabilities such as “hit” counters that are needed to help the site grow and become more self-supporting. The current contract to host the web site expires in June 2003, the Webmaster will check to see if refund for early termination is possible.
Attendees discussed the use of banner ads on the web site. A motion was made and approved to charge advertisers for placing banner ads on the club’s web site.
Additional discussion was heard regarding what price to charge for banner ads. A motion was made and approved to charge $20/month for banner ads.
The Webmaster reported he had received submissions for a new club logo from non-members. Discussion on whether or not to allow consideration of out of area/non-member logo submissions was heard. A motion was offered and approved to limit logo submissions to Central PA PCA members only.
The publishing and distribution of the newsletter will be delayed for January 2003 due to holiday schedules.
Tech Committee:
Scott Hoaglund, Chairman
Possible dates for a tech session for members was discussed along with what activities would be available. The initial idea is to have a full day of events scheduled for March 15th to include a spring safety checkup for member vehicles, an overview of current Porsche models (Boxter and 911) with a service technician providing service tips, and a detailing session providing information on cleaning up and maintaining the appearance of vehicles. More information will follow.
Autocross Committee:
Mark Bolt, Chairman
Report given by Steve Baun: Mark Bolt is investigating the use of the Harrisburg East Mall parking lot to supplement the Hershey Park parking lot to provide more events for members.
A request for helmets for autocross events was made. No specific SNELL specifications are required at this time
Swap Meet:
Steve Baun, Chairman
Discussion of various aspects of the swap meet was heard along with ideas for future swap meets. It was noted that each year the length of the swap meet is getting shorter and vendors renting space at the meet do not like the event getting shorter. The swap meet committee discussed a variety of ways to extend the length of the event by providing additional entertainment options. Discussion to entice volunteers for the swap meet was heard. Possibility of having a club booth available to sell items of volunteers was presented. Details will follow.
Vice President:
Joe Rausa, Vice President
The Vice President reminded everyone that a group of Porsche 944s will be attending the Jefferson 500 Vintage Race at Summit Point on May 17th.
Old Business:
The issue of updating the club’s by-laws was discussed. Due to the holidays, a copy of by-laws from other clubs/regions was not received.
Discussion of voting rights was discussed in the context of updating the by-laws. The addition of committee chairpersons to the group of officers with voting rights was presented for consideration.
New Business:
The primary issue discussed was the club budget. Discussion of the need for realistic budget forecasting was presented and all committee chairpersons urged to provide the Treasurer with as much information as possible. Discussion of the club’s expenses in various areas presented. Ideas put forth included reducing newsletter costs by asking members to opt for electronic delivery (email) instead of printed copies; relocating the New Member luncheons; review the manner in which the club supports local charities and move from cash donations to specific fund raising events. Consideration and investigation of some ideas will be done by committees and follow up done in subsequent meetings.
Adjourned 9:20PM
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